How to Add a Subject Column in Outlook 365

Outlook 365 is a popular email client used by millions of individuals and businesses around the world. It offers a wide range of features and customization options to enhance productivity and organization. One such customization option is the ability to add a subject column in Outlook 365. This article will guide you through the process of adding a subject column in Outlook 365, providing step-by-step instructions and valuable insights to help you make the most of this feature.

Why Add a Subject Column in Outlook 365?

The subject column in Outlook 365 allows you to quickly and easily view the subject line of your emails without having to open each individual email. This can save you time and improve your overall email management efficiency. By adding a subject column, you can easily scan through your inbox and prioritize emails based on their subject lines. This is particularly useful when you have a large number of emails to go through and need to quickly identify important or urgent messages.

Additionally, the subject column can be customized to display additional information, such as the sender’s name or the date and time the email was received. This further enhances your ability to organize and manage your emails effectively.

Step-by-Step Guide: How to Add a Subject Column in Outlook 365

Adding a subject column in Outlook 365 is a simple process that can be done in just a few steps. Follow the instructions below to add a subject column to your Outlook 365 inbox:

1. Open Outlook 365 on your computer.
2. Click on the “View” tab at the top of the screen.
3. In the “Layout” group, click on the “View Settings” button.
4. A new window will appear. Click on the “Columns” button.
5. In the “Available columns” section, scroll down and select “Subject” from the list.
6. Click on the “Add” button to move the “Subject” column to the “Show these columns in this order” section.
7. Use the up and down arrows to adjust the position of the “Subject” column within the “Show these columns in this order” section, if desired.
8. Click on the “OK” button to save your changes.

Once you have followed these steps, the subject column will be added to your Outlook 365 inbox, allowing you to easily view the subject lines of your emails.

Customizing the Subject Column

While the default settings for the subject column in Outlook 365 are sufficient for most users, you also have the option to customize the column to suit your specific needs. Here are some customization options you can explore:

1. Adding Additional Information

In addition to the subject line, you can choose to display additional information in the subject column. This can include the sender’s name, the date and time the email was received, or any other relevant information. To add additional information to the subject column, follow these steps:

1. Open Outlook 365 on your computer.
2. Click on the “View” tab at the top of the screen.
3. In the “Layout” group, click on the “View Settings” button.
4. A new window will appear. Click on the “Columns” button.
5. In the “Available columns” section, scroll down and select the additional information you want to display.
6. Click on the “Add” button to move the selected column to the “Show these columns in this order” section.
7. Use the up and down arrows to adjust the position of the added column within the “Show these columns in this order” section, if desired.
8. Click on the “OK” button to save your changes.

By adding additional information to the subject column, you can gain more insights at a glance and further streamline your email management process.

2. Resizing the Subject Column

If you find that the subject column is too narrow or too wide, you can easily resize it to your preferred width. To resize the subject column, follow these steps:

1. Hover your mouse over the right edge of the subject column header until the cursor changes to a double-headed arrow.
2. Click and drag the edge of the column to the left or right to adjust its width.
3. Release the mouse button to set the new width.

Resizing the subject column allows you to optimize the display of information and ensure that it fits your preferences and screen size.

Benefits of Adding a Subject Column in Outlook 365

Adding a subject column in Outlook 365 offers several benefits that can significantly improve your email management experience. Here are some key advantages:

1. Time-Saving

By adding a subject column, you can quickly scan through your inbox and identify important emails without having to open each individual email. This can save you a significant amount of time, especially when dealing with a large volume of emails on a daily basis.

2. Improved Organization

The subject column allows you to prioritize and categorize your emails based on their subject lines. This helps you stay organized and ensures that you don’t miss any important messages. By having a clear overview of the subject lines, you can easily identify emails that require immediate attention or further action.

3. Enhanced Productivity

With the subject column, you can quickly filter and sort your emails based on their subject lines. This enables you to focus on specific topics or conversations, making it easier to manage and respond to emails efficiently. By streamlining your email workflow, you can increase your overall productivity and accomplish more in less time.

4. Better Decision-Making

Having a subject column in Outlook 365 allows you to make informed decisions about which emails to prioritize and respond to. By quickly scanning the subject lines, you can determine the urgency and relevance of each email, enabling you to allocate your time and resources effectively.

FAQs

Q1: Can I add a subject column to other folders in Outlook 365?

A1: Yes, you can add a subject column to other folders in Outlook 365, such as your sent items or archive folders. Simply follow the same steps outlined earlier in this article to add a subject column to the desired folder.

Q2: Can I remove the subject column if I no longer need it?

A2: Yes, you can remove the subject column from your Outlook 365 inbox or any other folder. To do this, follow these steps:

1. Open Outlook 365 on your computer.
2. Click on the “View” tab at the top of the screen.
3. In the “Layout” group, click on the “View Settings” button.
4. A new window will appear. Click on the “Columns” button.
5. In the “Show these columns in this order” section, select the subject column.
6. Click on the “Remove” button to remove the selected column.
7. Click on the “OK” button to save your changes.

Q3: Can I customize the subject column for different email accounts in Outlook 365?

A3: Yes, you can customize the subject column separately for each email account in Outlook 365. This allows you to tailor the display of information based on your preferences and the specific needs of each email account.

Conclusion

Adding a subject column in Outlook 365 is a simple yet powerful customization option that can significantly enhance your email management experience. By following the step-by-step guide provided in this article, you can easily add a subject column to your Outlook 365 inbox and customize it to suit your specific needs. The subject column allows you to quickly scan and prioritize emails based on their subject lines, saving you time and improving your overall organization and productivity. Take advantage of this feature to streamline your email workflow and make the most of Outlook 365’s capabilities.